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Procedures and Deadlines

Abstracts can be submitted between January 15, 2021, until March 1, 2021. Abstracts must be submitted via the Abstract Submission System

Information for submission:

Follow the instructions below for submitting abstracts and supporting documents:

  • Use Microsoft Word to create all documents.
  • Save the abstract and other documents as separate files.
  • Paste the document into the web-based abstract submission system.
  • Abstracts should not exceed 300 words in length. Note that the word count excludes the subheadings and the structured headings such as: Background, Purpose, Methods, Findings, Conclusion, title, author list, address, or keywords.
  • Word count is easily obtained by selecting the appropriate text of the abstract and then choosing the “Word Count” command in the “Tools” menu on Word.
  • No graphics can be accepted due to production limitations.

Abstract Format 

To submit your abstract, follow the below steps: 

Step #1: Create an account:

  • To create an account, you will be asked to fill in your basic contact information, including: email address, and mobile number.  
  • You will be asked to create a username and password.
  • Once you create your account, you will be able to manage and update your submitted abstract. 

 Step #2: Fill in the Abstract Submission Form:  

You have four sections to fill in the “Abstract Submission Form”. These sections include:  

  • Presenter / author
  • Co-authors  
  • Contact Person and email 
  • Abstract Title 
  • Abstract Title 

Fill in the abstract title while taking into consideration the following: 

  • The title should be brief.  
  • Avoid subtitles if possible. 
  • Capitalize major/important words only.   
  • Capitalize the second component of hyphenated terms as well as the first. 
  • Do NOT use abbreviations or acronyms in the title. 
  • Give geographic location (country, state, or city) and dates of study or investigation. 
  • Do not abbreviate geographic locations and separate them from the rest of the title by a dash for example: “Outbreak of Pneumonia — Texas, 1995.”
  • Abstract Text 

Structure the abstract, using the following subheadings to identify each section: Background, Purpose, Methods, Results, and Conclusion.

Background/Introduction

This is where you address the scientific background and rationale for the study as well as the public health significance of the subject. Explain why your study is important and what question(s) it will answer. 

Purpose/objective 

This is where you list concise and specific objectives.  

Methodology

In this section kindly list the below points: 

  • Study design (for example, prevalence survey, case-control, cohort, analysis of surveillance data, ecologic study). 
  • Study setting (for example, community, clinic, hospital). 
  • Study population and means of the population selection (for example, target population, case definitions, sample strategies, inclusion, or exclusion criteria if relevant). 
  • Analytic and/or intervention techniques.

Results/findings 

This section does not include a discussion of the results, conclusions, or recommendations.  

Essential points to be included (wherever appropriate) in this section include:  

  • Description (for example, time, person, and place distribution of variables under investigation). 
  • Measures of risk (for example, rates) and measures of association (for example, odds ratios, risk ratios, or measures of population impact such as attributable and prevention fraction) if applicable. 
  • Confidence intervals or levels of significance of statistical tests, as appropriate for important measures of association.

Conclusions 

Discuss the results of your study and their consistency (or lack thereof) with findings from other studies. Show how your conclusions are directly derived from the discussion of your study results and the scientific basis of your recommendations. Do not restate data included in the results. 

Keywords

Please include 4-6 keywords; use terms listed in the Medical Subject Headings (MeSH) from the Index Medicus (http://www.nlm.nih.gov/mesh/meshhome.html).

Notes

  • Structure the abstract, using the following subheadings to identify each section: Background, Purpose, Methods, Findings, and Conclusion.  
  • Each subheading should be typed flush left, in bold font, and followed by a colon. 
  • The Background section should address both:
  1. The public health significance of the subject and  
  2. The scientific background and rationale for the study. 
  • Since an abstract is a citable document, the Findings section must contain data. It should not include statements such as “Data will be discussed.”  If considerable work is needed before the conference, please state in the abstract that the results are preliminary.  
  • You can update your abstract after you have submitted it, up until the submission deadline. You cannot submit an abstract or update an abstract after the submission deadline. You may find, however, that the findings and conclusion of the study do change, based on data analysis done after submission of the abstract.  If your abstract is accepted and significant changes have been made after submission of the abstract, please highlight the changes in your presentation, whether oral or poster. 

Word Count 

Abstracts are limited to a maximum of 300 words (see instructions above). If an abstract exceeds this length the online abstract submission system will reject the abstract.

Style Guidelines 

  • Avoid the use of jargon, such as “cases” for “patients.” 
  • Define all abbreviations upon first use in the abstract, e.g., oral contraceptives (OC), except for those used in standard measurements, e.g., 25 mg/L. 
  • Spell out numbers less than 10 except in the case of standard measurements such as time, dose, and temperature, e.g., “two patients,” but “2 cc” and “9 p.m.” 
  • Use metric units.  Show conventional terms, if desired, in parentheses, e.g., “0 C (32 F).” 
  • Use standard “ml,” “cm,” etc.  Exception:  Use “L” for liter. 
  • Use “%” with specific measurements, e.g., “2%,” but use “percentage” in stating a generality or category, e.g., “The percentages reflect . . .” 
  • When a percentage is given in addition to a numerator and denominator, the percentage should directly follow the numerator and be enclosed in parentheses, e.g., “18 (86%) of 21 patients developed…”